Resources

The Humanities and Sciences Business Intelligence (HSBI) website provides intelligent data to the School of Humanities and Sciences leadership for analysis and decision-making support.  This data set represents a consolidation of H&S data from across multiple sources including University systems, H&S applications and standalone data stores.

HandSOn is the School of Humanities and Sciences online database currently consisting of faculty data and one-time funding commitments. The faculty data includes search authorizations, recruitment, retention, appointment and promotion, salary setting, administrative appointments, endowed chair appointments, professional development, sabbaticals and other leaves, retirement and other exit dates and reasons.

The Budget Planning System (BPS) is used in the School of Humanities and Sciences for the annual Operating Budget process.

The Graduate Financial Planning System (GFPS) contains budgeted and actual student data and is used for budgeting and forecasting graduate student aid. It also provides an upload to Graduate Financial Support (GFS).

The H&S Finance Intranet is a gateway to school- specific content with search tools that group relevant information by annual process, such as budgeting and year-end close. It contains school-specific policies and procedures, training materials, news items, a calendar of Finance report distribution and due dates, as well as the Finance Repository, which houses both current and historical financial documents for each department or program within the school and provides folders for sharing information between your unit and H&S Dean’s Office Finance.

Institutional Research & Decision Support (IR&DS) provides management information and analysis in support of decision-making by the Stanford community.

Oracle Business Intelligence (OBI) Financial Reporting provides integrated reporting on data from PeopleSoft and Oracle Financials via:

• Simple and interactive reports for administrative and financial staff
• Robust and dynamic ad hoc analyses for experienced financial analysts

Reporting subject areas include Payroll and Labor Management, Expense Requests and SU Card Activity, Procure to Pay, Consolidated Expenditure Reporting, Reference Data and Inquiry, and Revenue and Funds Management.

Student Integrated Reporting and Information System (SIRIS) is a tool designed to improve student reporting and analytics capabilities at Stanford University. Employees who have access to the system will be able to explore and interact with student data through the browser-based OBIEE portal at bi.stanford.edu. SIRIS is sponsored by the University Budget Office and Business Affairs, and is the product of an ongoing collaborative effort between Institutional Research and Decision Support and the Enterprise Technology group within University IT, in consultation with the Registrar’s Office and representatives from the Schools and VP areas.

The Graduate Financial Support system (GFS) is the online application used at Stanford to administer assistantships and fellowships for graduate students as well as appointments for Postdoctoral Scholars and support for other non-matriculated graduate students in accordance with Stanford’s policies. The GFS Center is integrated into Axess and relies on data and integrations with the Student Records, Students Financials, HR and Payroll modules in PeopleSoft.

The Faculty Financial Inquiry Tool (FFIT) provides a quick view of the balances and includes drill- down transaction details for each faculty’s individually-owned active accounts, as well as all of the accounts for each organization. You must be granted Reporting Salary View authority for either an entire org code or an individual researcher in order to be able to use this tool.

The iSpace database is the official System of Record for all space at Stanford University. The primary function of iSpace is to provide space inventory information and usage of University facilities.

The Stanford Administrative Guide is the listing of University policies and procedures, which includes sections on Financial Administration, Giving to Stanford, and Purchasing and Payments, as well as other non-financial areas of administration such as Human Resources, Computing, Student Employment and Global Activities.

The Stanford Gateway to Financial Activities, known as the Fingate website, offers additional policy information, step- by- step system instructions, and other resources to assist with financial tasks from managing your funds to processing transactions in the University’s financial systems and much more. This is also a helpful place to go for information about the University’s training opportunities.

All Org Code Change Requests must be submitted by authorized budget officers using an online form. Margaret Fox is the person authorized for the School of Humanities and Sciences. Requests are processed quarterly and must be submitted by the quarterly due date. Most organization moves within the hierarchy can only be done at fiscal year-end.

The Stanford Electronic Research Administration System (SeRA) is a system that supports research administration at Stanford, tracks the various stages of the sponsored project lifecycle from the initial proposal to award closeout, and serves as the institutional system of record for sponsored projects. All users with a sponsored SUNet ID can access SeRA.